INSTRUCTIONS TO AUTHORS FOR PREPAIRING AND SUBMITTING MANUSCRIPT

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INSTRUCTIONS FOR AUTHORS

UP State Journal of Otorhinolaryngology and Head & Neck Surgery (UPJOHNS)

  1. Manuscript Submission via website:

Website: https://www.upjohns.co.in

The UP State Journal of Otorhinolaryngology and Head & Neck Surgery (UPJOHNS) welcomes submissions from clinicians, researchers, academicians, and healthcare professionals in ENT and allied specialties.

UPJOHNS adheres to the Principles of Transparency and Best Practice in Scholarly Publishing as recommended by DOAJ, COPE, WAME, and OASPA.

  1. Article Categories

UPJOHNS accepts submissions in the following categories:

  • Original Research Articles
  • Review Articles
  • Systematic Reviews and Meta-Analyses
  • Short Communications
  • Case Reports and Case Series
  • Clinical Trials
  • Technical Notes
  • Editorials and Letters
  • Methodology and Opinion Articles
  1. General Submission Requirements
  • Manuscripts must be original, unpublished, and not under consideration elsewhere
  • Submissions must comply with international publication ethics standards
  • All manuscripts undergo a double-blind peer-review process
  • Manuscripts must be written in English
  • Authors are encouraged to provide validated ORCID iDs
  • Manuscripts must be submitted in Microsoft Word (.doc/.docx) format
  • Editorial decisions are independent of commercial or financial influence
  1. Authorship and Contributions

Authorship Inclusion/Exclusion criteria

Authorship must comply with ICMJE recommendations:

  • Substantial contribution to study design/data
  • Drafting or critical revision
  • Final approval
  • Accountability for integrity

Author Contributions

Authors must provide contribution details using the CRediT taxonomy.

  1. Manuscript Submission Files

File 1: Title Page

  • Manuscript title
  • Author names and affiliations
  • Corresponding author details
  • ORCID iDs
  • Author contributions
  • Funding statement
  • Conflict of interest declaration
  • Ethical approval details

File 2: Blinded Manuscript

  • Title
  • Abstract
  • Keywords
  • Main text
  • References
  • Tables/Figures

No author-identifying information

  1. Manuscript Preparation

Structure (Original Articles)

  1. Title
  2. Abstract
  3. Keywords
  4. Introduction
  5. Aim and Objectives
  6. Materials and Methods
  7. Results
  8. Discussion
  9. Limitations
  10. Conclusion
  11. Acknowledgements
  12. Funding
  13. Conflict of Interest
  14. Data Availability - Authors are encouraged to provide a Data Availability Statement
  15. References

Word Limit

  • Original Articles: up to 3000 words
  • Review Articles: up to 4000 words
  • Case Reports: up to 1500 words

Title

Concise and informative

Abstract (IMRAD Format)

Structured (≤250 words):

  • Background
  • Methods
  • Results
  • Conclusion

Keywords: 3–6 standard terms

  1. Materials and Methods

Must include:

  • Study design
  • Setting and duration
  • Sample size
  • Criteria
  • Statistical analysis
  • Ethical approval
  • Informed consent
  1. Ethical Requirements
  • Institutional Ethics Committee approval mandatory
  • Informed consent required
  • Compliance with Declaration of Helsinki
  • Animal ethics approval required where applicable
  • Patient consent for identifiable data
  • Minor (children): assent + parental consent mandatory
  • Animal studies: CPCSEA or equivalent compliance
  1. Clinical Trial Registration
  • Mandatory prospective registration (e.g., CTRI)
  • Registration number required
  1. Reporting Guidelines

Follow appropriate standards:

  • CONSORT
  • STROBE
  • PRISMA
  • CARE
  1. Results and Discussion
  • Clear presentation
  • Scientific interpretation
  • Clinical relevance
  • Limitations discussed
  1. Tables and Figures
  • Sequential numbering
  • Clear legends
  • High-quality images
  • Permissions where required
  1. References

Vancouver style:

  • Numbered
  • Standard abbreviations
  • Avoid excessive self-citation
  1. Specific Article Types

Review Articles

Follow PRISMA

Case Reports

  • CARE guidelines
  • Patient consent mandatory
  1. Funding Disclosure

All funding sources must be declared.

16.Data Availability Policy

Authors are encouraged to include a Data Availability Statement indicating where and how the data supporting the findings can be accessed.

  1. Self-Archiving Policy

Authors may archive:

  • Preprints
  • Accepted manuscripts
  • Published versions

No embargo applies.

  1. Proofs and Publication
  • Proofs sent before publication
  • Minor corrections allowed
  • DOI assigned via Crossref
  1. Website Metadata

Each article includes:

  • DOI
  • Abstract
  • Keywords
  • Author details
  • ORCID
  • Dates
  • License
  1. Submission Checklist

Ensure:

  • Original manuscript
  • Ethical approval
  • Author approval
  • Proper formatting
  • Separate files
  1. Office Bearers Contact Information

Website: https://www.upjohns.co.in
General Email: upaoijournal@gmail.com
Editor: editor@upjohns.co.in
Editorial Chairman: chairman@upjohns.co.in