Publication Ethics

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Ethical standards for publication exist to ensure high-quality scientific publications, public trust in scientific findings, and that people receive credit for their work and ideas.
UPJOHNS follows International Committee of Medical Journal Editors (ICMJE)‘s (the Journal is indexed in ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. Therefore we genuinely recommend and appreciate it if authors read these recommendations prior to their manuscript submission.
UPJOHNS has applied for membership of the Committee on Publication Ethics (COPE) and aims to adhere to its guidelines and core practices.


UPJOHNS stick to ICMJE definition of author and contributor; authors are advised to follow its four criteria as follow:
1. “Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND “
2. “Drafting the work or revising it critically for important intellectual content; AND”
3. “Final approval of the version to be published; AND”
4. “Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.”

We advise the authors to understand and accept the ethical policy especially:
1. Declaration of interests — it is important to declare the funding that made the research possible.
2. Registering clinical trials — clinical trials should be registered in publicly accessible registries.
3. Respecting confidentiality — protecting patients from being recognized if used in research and in publication.
4. Protecting research subjects, patients and experimental animals.

Ethical declarations that authors should provide at the stage of article submission

Ethical declarations in research form an integral part during the submission process of a manuscript to a journal. During the process of submission, there are several questions and statements that you as the author need to respond.

Pre-submission considerations related to authorship

Before you submit your manuscript to the journal, you need to take into consideration some important aspects of authorship listed below:

  • Ensure that all the authors mentioned in the manuscript have agreed for authorship, read and approved the manuscript, and given consent for submission and subsequent publication of the manuscript. (The authorship criteria should be based on the UPJOHNS guidelines which follow ICMJE definition of author and contributor). All the authors need to agree on the name(s) included in the Acknowledgement section.
  • The order of authorship must be agreed by all named authors prior to submission.
  • Full names, institutional affiliations, highest degree obtained by the authors, e-mail address (in some cases, ORCiD ID and social media handles - Facebook, Twitter, or LinkedIn) need to be clearly mentioned on the title page.
  • Author identification: Authors are recommended to use their ORCID ID when submitting an article for consideration or acquire an ORCID ID via the submission process.
  • The corresponding author, who takes full ownership for all the communication related to the manuscript, should be designated and his/her detailed institutional affiliation (including the postal address, telephone number, fax number, and e-mail address) should be provided
  • Corresponding author is responsible for the integrity of the manuscript (including ethics, data handling, reporting of results, and study conduct), would communicate with the journal if any technical clarifications related to the manuscript are required, and would handle similar responsibilities.
  • The Corresponding Author is responsible for providing disclosures, declarations and transparency on data statements from all authors are included in the manuscript as appropriate

Manuscript submission related declarations:

When submitting your manuscript to UPJOHNS, you need to follow the policies and guidelines of the journal. UPJOHNS expect authors to declare the following:

  • The manuscript in part or in full has not been submitted or published anywhere i.e. the authors should ensure that the manuscript is not a duplicate publication.
  • The manuscript will not be submitted elsewhere.
  • If any part of the manuscript contains previously published content (figures/tables), authors should submit a statement of permission to reproduce the material signed by the author(s) and publishers concerned.
  • When submitting material related to commercial products, the author should forward a copy of the contribution to the manufacturers before publication. This is to verify the correctness of the contents of the section in the manuscript that describes the new device/product.
  • Authors should declare any previous or pending publication of the manuscript’s content in any conference proceedings, letters to journals and brief communications, or as pre-prints on repositories.
  • He must ensure that if the current study’s Abstract has been published in any conferences, it is either not under a copyright or that the embargo period is over. If the Abstract is under copyright protection from the publishers, permission should be sought for re-using the material.
  • In case the manuscript is a secondary publication i.e. it is a subsequent republication that will be published in two or more journals (in the same or another language), the authors should explicitly declare this. Moreover, they should obtain mutual consent of the journal editors and follow the stipulated guidelines.
  • Kindly maintain transparency in cases if the manuscript is based on a dataset that has been the basis of another manuscript. They should declare that by referencing previously published article in the manuscript.
  • If there is a data set associated with the manuscript, provide information about where the data supporting the results or analyses presented in the paper can be accessed. Where applicable, this should include the hyperlink to publicly archived datasets, DOI, or other persistent identifier associated with the data set(s).

Statements of ethical approval for studies involving human subjects and/or animals / minors

  • Authors publishing results from in vivo experiments involving animals or humans should state whether due permission for conduction of these experiments was obtained, from the relevant ethics committees, in the Materials and Methods section.
  • The experimental protocol was approved by Institutional Animal Ethical Committee (IAEC) of Name of College and Place (Letter No..............................)
  • Kindly mention if a waiver was obtained for the study and reason for the waiver.
  • Kindly confirm that the study was conducted in accordance with Helsinki Declaration as revised in 2013.
  • Kindly state whether written informed consent was obtained from the participants of the study (and the relevant document(s) will be provided when requested by UPJOHNS). If verbal informed consent was obtained, the reason(s) for the absence of written consent must be provided.
  • For studies involving minor subjects/children/infants, authors should confirm that the statements of written informed consent from legally authorized representatives/parents/guardians are available; if verbal informed consent was obtained, reasons for this must be mentioned.
  • Considering patient’s right to privacy, identifying information (including patients’ images, names, initials, or hospital numbers) should not be included in recordings, written descriptions, or photographs, unless the information is essential for scientific purposes. In any such case, written informed consent from the patient must be obtained for publication. Kindly do not submit without consent.

Other important declarations related to funding, conflicts of interest, and more

Apart from the declarations we have discussed, there are others that authors need to consider. Let us take a look at them:

1. Acknowledgments: Anyone who does not meet the authorship criteria but have provided technical help, institutional/department head who provided general support, or medical writers who assisted with the preparation of the manuscript content, should be acknowledged. If the authors have no one to acknowledge, kindly mention “Not applicable” in this section in the manuscript and write. Submissions by anyone other than one of the authors will not be considered.

2. Funding: All sources of funding for the research work and their role (if at all) in the design of the study and collection, analysis, interpretation of data, and in writing the manuscript should be declared. Provide the name(s) of the funding agency/agencies along with the grant number(s). If the study did not receive any funding, report the same.

3. Competing interests/conflict of interest: Authors are advised to abide by the UPJOHNS Conflict of Interest policy detailed below.

4. Changes to authorship : Authors are strongly advised to ensure the correct author group, the Corresponding Author, and the order of authors at submission. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not accepted after acceptance of a manuscript, but in some cases it may be warranted. Reasons for these changes in authorship should be explained. Approval of the change during revision is at the discretion of the Editor-in-Chief.

5. Authorship issues or disputes: In the case of an authorship dispute during peer review or after acceptance and publication, the Journal will not be in a position to investigate or adjudicate. Authors will be asked to resolve the dispute themselves. If they are unable the Journal reserves the right to withdraw a manuscript from the editorial process or in case of a published paper raise the issue with the authors’ institution(s) and abide by its guidelines.

7. Confidentiality: Authors should treat all communication with the Journal as confidential which includes correspondence with direct representatives from the Journal Editors unless explicit consent has been received to share information.

Noted : Though the list is quite exhaustive, it is mandatory and important that the authors declare all the above-mentioned statements to avoid un-submission of the manuscript. These declarations ensure ethical publication practices involving transparency and integrity in the publication of the manuscript.


ORIGINALITY: By submitting Author(s) manuscript to UPJOHNS it is understood that it is an original manuscript and is unpublished work and is not under consideration elsewhere.
Plagiarism is unauthorized appropriation of other people’s ideas, processes or text without giving correct credit and with intention to present it as own property. Appropriation of own published ideas or text and passing it as original is denominated self-plagiarism and considered as bad as plagiarism. “Self-plagiarism is considered as dishonesty but not intellectual theft.” Plagiarism, including duplicate publication or self Plagiarism of the author's own work, in whole or in part without proper citation is not tolerated by the journal. All the Manuscripts submitted to the journal are checked for originality using anti-plagiarism software. We are currently using Duplichecker Plagiarism software for the same.

UPJOHNS identifies following forms of Plagiarism as unacceptable:
1. Taking the exact content from the other source. Purposely using portions of another author's paper
2. Taking portions of another author's paper, such as figures, tables equations or illustrations without citing the source.
3. Using text downloaded from the internet.
4. Taking figures, photographs, pictures or diagrams without acknowledging the sources.
5. In the case of a publication being submitted that was originally published in another language, the title, date and journal of the original publication must be identified by the authors, and the copyright must be obtained. The editor may accept such a translated publication to bring it to the attention of a wider audience.
6. In case author wants to use material from the other work then it is mandatory to cite the same in references. Else the author needs to change the language completely and use his/ her own language.
7. Self Plagiarism As suggested by Roig (2002) there can be four types of self-plagiarism:
• Duplicate publication of an article in more than one journal;
• partitioning of one study into multiple publications, often called salami-slicing;
• Text recycling; and
• Copyright infringement

When Does the Plagiarism Check Done?

All the submitted manuscripts for publication are checked for plagiarism after submission and before starting review process.


1. Before Publication:

UPJOHNS will judge any case of plagiarism on its limits. If plagiarism is detected by the editorial board member, reviewer, editor etc., in any stage of article process- before or after acceptance then we will alert the same to the author(s) and will ask them to rewrite the content or to cite the references from where the content has been taken.

2. After Publication:

If a case of plagiarism comes to light after a paper is published in UPJOHNS journal, the editorial board will conduct a preliminary investigation. In cases of proven plagiarism and academic self-plagiarism consequences may include:
• The author is informed about the same and is obliged to withdraw the disputable manuscript which is already published or in different pre-publication stages.
• In the event of co-authorship, the co-author must approve of publication withdrawal, even if the misconduct is not related to them.
• Publications proved to be false by the Board are erased from author’s bibliography or marked appropriately.

What can someone do if he comes across a case of Plagiarism in UPJOHNS

If someone come across a case of plagiarism in UPJOHNS, please do inform the editorial office(s) on giving them the title of manuscripts, name of authors, volume number, issue number, year of publication and any other information that you have. The editorial offices will handle the cases as per the policy of the Journal.

Note for Authors

UPJOHNS does not encourage any form of Plagiarism and duplicate submissions. Hence, we strongly recommend our authors to thorough check of the article content before submitting it to our Journals for publication. We request our Authors to use "Plagiarism Checking software’s" to check plagiarism prior to submission as a preliminary step, although they are not completely reliable.


Duplicate Submission UPJOHNS consider only original content, i.e. articles that have not been previously published. Articles based on content previously made public only on a preprint server, institutional repository, or in a thesis will be considered.
Manuscripts submitted to UPJOHNS must not be submitted elsewhere while under consideration and must be withdrawn before being submitted elsewhere. If authors have used their own previously published work, or work that is currently under review, as the basis for a submitted manuscript, they must cite the previous articles and indicate how their submitted manuscript differs from their previous work.
Reuse of the authors’ own words outside the Methods should be attributed or quoted in the text. Reuse of the authors’ own figures or substantial amounts of wording may require permission from the copyright holder and the authors are responsible for obtaining this. UPJOHNS will consider extended versions of articles published at conferences provided this is declared in the cover letter, the previous version is clearly cited and discussed, there is significant new content, and any necessary permissions are obtained.
Redundant publication the inappropriate division of study outcomes into more than one article (also known as salami slicing), may result in rejection or a request to merge submitted manuscripts, and the correction of published articles. Duplicate publication of the same, or a very similar, article may result in the retraction of the later article and the authors may incur sanctions. .


Authors whose submitted manuscripts are found to include citations whose primary purpose is to increase the number of citations to a given author’s work, or to articles published in a particular journal, may incur sanctions.
Researchers must not ask authors to include references merely to increase citations to their own or an associate’s work, to the journal, or to another journal they are associated with.


The authors of submitted manuscripts or published articles that are found to have fabricated or falsified the results, including the manipulation of images, may incur sanctions, and published articles may be retracted.



UPJOHNS strives hard towards the spread of scientific knowledge, and the credibility of the published article completely depends upon effective peer reviewing process. Peer review is defined as obtaining advice on individual manuscripts from reviewers’ expert in the field who are not part of the journal's editorial staff; that also ensures the quality of a manuscript before it is published online. Independent professionals/experts/researchers in the field of Otorhinolaryngology from across the country help in the process and help editors determine whether a manuscript should be published in their journal. Reviewing Manuscripts is an important first step in our publication process.

What we follow?

We follow Double blind peer review process, in which both the authors and the reviewers who are going to review the papers submitted and approve for publication are unaware of each other’s identity. Upon receiving a new manuscript, the Editor briefly reviews the manuscript to verify its conformity with the journal’s aims scope and style guidelines. The article is then subjected to Plagiarism check as per the UPJOHNS policies detailed below and action taken accordingly. If it clears the above two steps the Editor of the journal assigns the articles, to the Reviewers along with an Electronic review form (available on website).
The Reviewers are advised to follow the UPJOHNS reviewers guidelines detailed on Reviewers’ opinion forms the basis for deciding whether the work should be accepted, considered acceptable with revisions, or rejected. Based on the reviewer's comments the editor will give a decision about the acceptance or rejection of the manuscript. The Editor may decide to:
1) Accept the manuscript without revisions,
2) Invite authors to resubmit the manuscript after minor or major revisions while the final decision is kept pending, the manuscript is returned to the author for necessary changes as suggested by the reviewer. After corrections the manuscript is again sent to the reviewer for the review. If the reviewer approves then the manuscript is accepted for publication if not then it is rejected.
3) Reject the manuscript – the manuscript is returned to the author who is informed about the decision of the Reviewer board.
All the accepted manuscripts are then subjected to changes in formatting and presentation as per UPJOHNS articles format.
The Peer review flowchart is given below:

Advise to Authors:

To facilitate this, authors need to ensure that their manuscripts are prepared in a way that does not give away their identity. To help with this preparation please ensures the following when submitting to UPJOHNS; Submit the Title Page containing the Authors details and Blinded Manuscript with no author details as 2 separate files. In the manuscript authors are advised to use the third person to refer to work they have previously undertaken, make sure figures do not contain any affiliation related identifier; Cite papers published by the authors in the text as ‘Anonymous’; Remove references to funding sources; Do not include acknowledgments; and ensure document properties are also anonymized (They can be included in the title page).

Peer Review Time

We strive to provide authors with an efficient review process with "submission to first decision" time being less than two weeks. We request the reviewers to help us in reducing the decision time as much as possible by providing the reviews on time.

Manuscript Review Form

When a manuscript is sent to the reviewers for evaluation it will be accompanied by a Manuscript Review Form. The reviewers are requested to use the form for reviewing the manuscript. Using a form will save time to review the manuscript and ensure a more structured and accurate review. The Manuscript Review Form has two sections - 'Comments for authors' and 'Confidential comments for Editors'. Anything written in the "Comments for authors" will be sent to the authors. The reviewers can use the section "Confidential comments for Editors" to send any confidential comments to the editors, which will not be transmitted to the authors.

Peer Review Confidential

The review process is a confidential communication between the Reviewers Editors and the Corresponding author. UPJOHNS does not discuss any manuscript received for review, with anyone not directly involved in the review process.


UPJOHNS welcomes Otorhinolaryngologists from across the world to join us as reviewers.


Qualification: The applicant must be a qualified Otorhinolaryngologist, and has published at least five academic papers in peer-reviewed journals.
Area of expertise: The applicant has good knowledge and research experience in subject areas related to the journal’s scope. Command of English language: The applicant must have a strong command of the English language with verbal and written fluency which is the language in which the Journal is published.


• Reviewers may be requested to review manuscripts up to two times a year.
• Reviewers need to return their reviews within 20 days.
• Reviewers need to provide complete and detailed comments on submitted papers.
• Reviewers must not distribute any manuscripts reviewed or disclose information from the reviewed manuscripts.

• Reviewers will be removed from the Reviewers Board after two refusals to review, two failures to review, or three late reviews. If any unforeseen circumstances occur which prevent reviewers from reviewing manuscripts or reviewing manuscripts timely, the reviewers should consult with the assigned Associate Editor as early as possible to avoid any possible removal.
• Reviewers should serve a three-year term and may be re-appointed for another term. Reviewers may resign at any time before the three-year term is completed.

Rewards of reviewing articles:

• Your name will appear in The Reviewer’s list in the Journal.
• You can make interesting and valuable contacts with Editorial board members who are the recognized experts in your subject(s). This may help you in the further research practice and academic growth.
• After reviewing four papers in a year with high quality reviews, a reviewer will receive a Certificate of Excellent Reviewer.
• UPJOHNS doesn’t offer any remuneration for reviewing the articles.
• Reviewers who provide excellent reviews consistently for two years will be considered for invitation to the Editorial Board.
• Also being a reviewer is self-satisfaction. If you are invited to be reviewer it means that you became an expert in your area.
• Establish your expertise in the field and expand your knowledge
• You will be aware of the latest methods and trends in your area of expertise.
• You can improve your editing and writing skills, master new styles of writing.
• Improve your reputation and increase your exposure to key figures in the field.
• The peer reviewer is a big advance to your carrier. You will become acquainted with the editorial process inside and it will help to publish your own articles in the future.

Before Reviewing please consider the following:

1. Do you have time to review the paper?
2. Are there any potential conflicts of interests?
3. Since this is a specialty Journal only articles related to Otolaryngology will be submitted for review.
4. The Reviewing process is entirely based on your willingness to do so and no remuneration will be given for the same.
5. UPJOHNS strictly follow a Double blind peer review process.
NOTE: Format and other guidelines will be provided at the time the article is submitted for review. (The format can also be downloaded from the website)


All articles published by UPJOHNS are licensed under the CREATIVE COMMONS ATTRIBUTION 4.0 UNPORTED LICENSE.
CC CODE: <a rel="license" href=""><img alt="Creative Commons License" style="border-width:0" src="" /></a><br />This work is licensed under a <a rel="license" href="">Creative Commons Attribution 4.0 International License</a>.


Share, copy and redistribute the material in any medium or format
Adapt, remix, transform, and build upon the material for any purpose, even commercially.
UPJOHNS fully supports authors to share, disseminate and maximize the impact of their research and these rights.
At the time of Submission of article the authors are asked to submit form that transfers non-exclusive publishing rights to publish the articles by which Authors grant the publisher non-exclusive publishing rights to publish the articles. Authors will retain the copyright of their papers without restrictions.


• UPJOHNS is an open access journals
. • UPJOHNS uses a non-exclusive publishing rights transfer form at the time of submission of a scholarly work by the author.
• The journal fulfils the DOAJ definition of open access.
• The full text of all content are available for free and open access without delay
o There is No embargo period
o There is no policy for authors / readers to register to read content.


Conflicts of interest (COIs, also known as ‘competing interests’) occur when issues outside research could be reasonably perceived to affect the neutrality or objectivity of the work or its assessment. This can happen at any stage in the research cycle, including during the experimentation phase, while a manuscript is being written, or during the process of turning a manuscript into a published article.
Conflicts of Interest may involve Financial / Affiliations / Intellectual property/ Personal / Ideology / Academic. UPJOHNS states that if the author is unsure, he is advised to declare a potential interest or discuss with the editorial office. Submissions with undeclared conflicts that are later revealed may be rejected.
The involvement of anyone other than the authors who 1) has an interest in the outcome of the work; 2) is affiliated to an organization with such an interest; or 3) was employed or paid by a funder, in the commissioning, conception, planning, design, conduct, or analysis of the work, the preparation or editing of the manuscript, or the decision to publish must be declared.
Authors must declare current or recent funding, goods or services that might influence the work. All funding, whether a conflict or not, must be declared.
Declared conflicts of interest will be considered by the editor and reviewers and included in the published article. UPJOHNS do not stop work from being published or prevent someone from being involved in the review process in cases of Conflicts of interest. However, they must be declared.

UPJOHNS advise to Editors and Reviewers:

Editors and reviewers should decline to be involved with a submission when they
• Have a recent publication or current submission with any author
• Share or recently shared an affiliation with any author
• Collaborate or recently collaborated with any author
• Have a close personal connection to any author
• Have a financial interest in the subject of the work
• Feel unable to be objective


If UPJOHNS becomes aware of breaches of our publication ethics policies, whether or not the breach occurred in a journal published by UPJOHNS, the following sanctions may be applied:
• Rejection of the manuscript and any other manuscripts submitted by the author(s).
• Not allowing submission for upto 1–2 years.
• Prohibition from acting as an editor or reviewer.


Suspected breaches of our publication ethics policies, either before or after publication, as well as concerns about research ethics, should be reported to our Editorial Board on Claimants will be kept anonymous if requested, though claimants may also wish to use an anonymous email service such as ProtonMail or TorGuard.


When errors are identified in published articles, UPJOHNS will consider what action is required and may consult the editors and the authors’ institution(s).
Errors by the authors may be corrected by a corrigendum and errors by the publisher by an erratum.
If there are errors that significantly affect the conclusions or there is evidence of misconduct, this may require retraction or an expression of concern as per the guidelines.
All authors will be asked to agree to the content of the notice.
An author name change after publication is discouraged but will be made to the article and any citing articles published by UPJOHNS without requiring documentation, a corrigendum notice, or informing any other authors, following a request to the journal.


• UPJOHNS does not promote any type of advertising / intrusive advertising.
• Any type of intrusive advertising is not accepted.
• The entire cost of publication is born by Uttar Pradesh Chapter of Association of Otolaryngologists of India which is a registered society. (BAR/10427/2021-2022)


Professional quality Reprints service for published article(s) is available to authors for papers from UPJOHNS Journal. You can use your significant published article reprints in an excellent way to educate your readers, to enhance quality practice, commercial/promotional purposes of organizations, or for personal use, and also to provide valuable resource to scientific community.
We are providing two types of reprints:
Hard-copy reprints (Reprints): Reproductions of original journal articles printed on high-quality paper.
Electronic reprints (ePrints): ePrints are encrypted; electronic copies of the article in PDF format which can be distributed via e-mail, posted on a website and shared with experts.
Both formats will be designed with additional typesetting, official journal covers, journal info, publishing company logos, and disclaimers. We assure to deliver reprints with high quality with fast shipping to destinations globally. The articles are printed in on premium paper with high-resolution figures. Shipping cost will be varying depending on the number of reprints required and destination.
To Order Reprint Copies:
Please contact our supporting team at for issues. We will be pleased to assist you.


Return Manuscripts
UPJOHNS maintains a consistent policy, manuscript submitted will be returned to author/will be kept on hold without initiating the review process, if any of the below concerns:
• Abstract/Reference format problems
• Figures/Tables missing/not included
• If Plagiarism is found.
• Manuscript language if other than English

The author is expected to revise and resubmit the manuscript at the earliest.

Guidelines for Retracting Articles
UPJOHNS take the responsibility to maintain the integrity and completeness of the scholarly record of the content for all end users very seriously. It follows the following guidelines for article retraction

Article withdrawal by the Author or by the Editor:

A) By Author:
Authors have choice of withdrawal of the manuscript after submission. They should submit a signed statement to the editorial office to request the withdrawal along with the strong reasons.
• Authors must have conclusive evidence to support their decision of withdrawal.
• Withdrawn procedure will be officially confirmed only by editorial board.

B) By Editor:
If the corresponding authors do not reply to communication even after multiple reminders, at any stage of the publication process; the Editorial board will be informed and the article will be withdrawn and Editorial board cannot be held responsible for consequences arising from it.

Article removal after publication and replacement:
Identification of false or inaccurate data representation which may pose a serious health risk and involves any means of scientific data tampering or other fraud will be treated with highest possible strictness & withdrawal of article.


As UPJOHNS is an Open Access journal authors are entitled to make their article publicly available according to the terms of the CC BY license. We encourage authors to deposit their pre-publication manuscript / Accepted manuscripts / published manuscripts in an institutional or other repository of their choice without embargo. The policy is recorded with Sherpa Romeo. UPJOHNS allows all versions like Submitted, Accepted, and Published to be deposited in an institutional or other repository of the author’s choice without embargo.

I4OC standards

UPJOHNS comply with I4OC standards for open citations.